The Top 50 Ways you can utilize your Virtual Assistant (you’d be surprised!)

Think a Virtual Assistant should only be used to help you with administrative tasks? Think again. Virtual Assistants are all-around hands. Meaning a good Virtual Assistant is a master multi-tasker; skilled and knowledgeable in all tasks he or she accomplishes.

With that being said, here are the top fifty ways you can utilize your Virtual Assistant:

Administrative Support

• 1. Email management – You know all of those emails currently sitting in your inbox? Allow your Virtual Assistant to take them over and answer, forward or flag for later.
• 2. Calendar management – Unless you are super organized, you may have some appointments listed in your outlook calendar and some written on a sticky note. Give your clients your Virtual Assistant’s contact information. From now on, any appointments you must attend will be recorded in your calendar. And with a reminder attached to it!
• 3. Set up and maintain databases – If you keep all of your client business cards in a rolodex or shoe box, it’s time to ask your Virtual Assistant to place that important information into a spreadsheet or online database.
• 4. Prepare handouts and presentations – Got an important meeting tomorrow and no time to put together handouts or create the presentation? Your Virtual Assistant is available to keep you on track!
• 5. Distribute a survey – wish to know how happy your clients are or if anything needs to change? Ask your Virtual Assistant to pull together and distribute an online satisfaction survey!
• 6. Create a mailing list – Have your Virtual Assistant not only create a mailing list but maintain it. You never know when you will need to send out important information.
• 7. Gift service – whether it’s for a holiday, special occasion or to say ‘thank you’, have your Virtual Assistant take care of researching and ordering client gifts.
• 8. Follow up – Your Virtual Assistant can follow up on those unpaid invoices, RSVP’s to events and meetings and inquiries.
• 9. Answer service – Yes your Virtual Assistant can be set up to receive and answer phone calls!
• 10. Need documents formatted? Ask your Virtual Assistant to take care of this for you.
• 11. Need to fill out some paper work? No problem! Your Virtual Assistant can certainly do that for you.

Marketing and Public Relations

• 12. Website design
• 13. Media Kit – need help promoting your business? Your Virtual Assistant can create and distribute a custom media kit for you!
• 14. Social Media Marketing – are you on Facebook? How about Twitter and LinkedIn? Let your Virtual Assistant set you up for success in the social media world!
• 15. Internet Marketing – get your business on the Google map with Google Ad words and Google Ad Sense. Marketing yourself on the internet is a cost effective and all around successful solution to getting your business name out into the world.
• 16. Article Marketing – your Virtual Assistant can write and distribute articles relating to your business and industry; making you stand out as a professional in your field and get your name recognized.
• 17. Blog set up – a blog is an excellent way for you to let your personality and knowledge shine.
• 18. Advertising ads – your Virtual Assistant can help you create, write and distribute ads for you!
• 19. Chat room and online group maintenance.
• 20. Copywriting – discover the power of persuasive writing and ask your Virtual Assistant to write your web content and all other promotional materials.
• 21. SEO – Search Engine Optimization is used to help increase Google rankings and traffic for your website. Your Virtual Assistant can help your website outshine the rest!

Book Keeping and Accounting Support

• 22. Tax time – taxes can be a tedious task. Outsource the job to your experienced Virtual Assistant and save time and the costs of hiring an over-priced accountant.
• 23. If you do choose to have your taxes taken care of through an accountant, your Virtual Assistant can prepare all documents for you so they are ready to go!
• 24. File those receipts and bills – ask your Virtual Assistant to organize and file them for you!
• 25. Invoice clients – let your Virtual Assistant worry about the task of invoicing clients for your services.
• 26. Are customers late on payment? Your Virtual Assistant may be able to help by coordinating a system for delinquent accounts to be paid in instalments.
• 27. Payroll service – it’s time to pay your employees and you don’t even have to worry about it when it’s taken care of through your Virtual Assistant!
• 28. Pay those bills – whether it’s your rent, hydro or phone bill, it all needs to get paid and your Virtual Assistant can ensure it will!
• 29. Manage your budget – Your Virtual Assistant can manage your budget so you know where your money is going and how much is coming in.
• 30. Create financial reports – whether they are forecasting, business, headcount or inventory reports, let your Virtual Assistant create and maintain them.
• 31. Journal entries – ask your Virtual Assistant to track who owes you and how much has been spent.

Desktop Publishing

• 32. Create address labels – have your Virtual Assistant create address labels for all of your mailing needs.
• 33. Create a logo – your business should have an effective logo to stand out from the crowd. Allow your Virtual Assistant to create this for you.
• 34. Create letterhead – your Virtual Assistant can create your letterhead for you!
• 35. Business cards – don’t pay expensive fees to have your business cards designed. Allow your Virtual Assistant to do this for you.
• 36. Business flyers – need a flyer to promote a special event or your business in general? Your Virtual Assistant can certainly help with the creation and distribution.
• 37. Create an outstanding invitation – whether you’re having an open house, or special event, leave the invite design to your Virtual Assistant. You only worry about attending and generating business!
• 38. Thank you cards – no need to worry about making time to write and send thank you cards. Your Virtual Assistant can do this and even design them for you!
• 39. Eye catching newsletters – keep in contact with potential and current clients through a newsletter. Your Virtual Assistant can design, and maintain your business newsletter.
• 40. Have an announcement? Allow your Virtual Assistant to create the perfect announcement!

Event Planning and Personal Concierge

• 41. Travel arrangements – whether it is for business or pleasure, allow your Virtual Assistant to make all arrangements for you including: air, hotel, and car rental.
• 42. Scrapbooking- yes many Virtual Assistants are very creative and would be happy to help you create the perfect scrapbook!
• 43. Personal shopping
• 44. Personal reminder service – you will never forget a birthday or anniversary with the help of your Virtual Assistant!
• 45. Dinner recommendations and arrangements – whether it’s personal or business, your Virtual Assistant can research and reserve dinner reservations for you.
• 46. Out of town but don’t want your clients to answer to a machine? Your Virtual Assistant can be your own personal answer service.
• 47. Event research – your Virtual Assistant can research venue, vendors and dates for your upcoming event.
• 48. Event registration – guests will be accounted when your Virtual Assistant keeps track of event registration.
• 49. Name tags and welcome packages- Your Virtual Assistant can create and maintain guest name tags and informative welcome packages.
• 50. Write a press release – let the world know about your event by having your Virtual Assistant write and distribute a press release.

 *Please keep in mind that not every Virtual Assistant will possess the all skills listed above. Please inquire about services.

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***AUTHOR BIO***

Serena Carcasole is a certified Internet Marketing Specialist, business consultant and the President of Virtual Business Solutions ON DEMAND, a premier virtual assistance firm helping entrepreneurs around the world to succeed and grow their businesses. In addition to administrative services, Virtual Business Solutions ON DEMAND provides a host of specialized technical and marketing outsourcing options to meet business owners’ unique needs. Some of the most popular services include Internet marketing through social networks, blogging, and article marketing; website and graphic design; search engine optimization support.

As a full-service outsourcing provider, VBSOnDemand provides full project management support for even the most complicated projects. VBSOnDemand donates 1% of profits to the Canadian Cancer Society. For more information:

***AUTHORS NOTE***  

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